[NORSLIS] Fwd: Call for hosts for the Information Seeking in Context (ISIC 2024) conference

Tue Apr 19 16:01:28 GMT 2022


> Vidarebefordrat mejl:
> 
> Från: Ian Ruthven <ian.ruthven at STRATH.AC.UK>
> Ämne: Call for hosts for the Information Seeking in Context (ISIC 2024) conference
> Datum: 19 april 2022 16:15:42 EEST
> Svara till: Ian Ruthven <ian.ruthven at STRATH.AC.UK>
> 
> Dear all
> 
> The Information Seeking in Context (ISIC) conference series is seeking a host institution for the ISIC 2024 conference. Anyone interested in submitting a bid is welcome to talk informally with the ISIC Steering Committee Chair (Ian Ruthvenian.ruthven at strath.ac.uk <mailto:ian.ruthven at strath.ac.uk>) or Vice-Chair (Ina Fourie ina.fourie at up.ac.za <mailto:ina.fourie at up.ac.za>) prior to the deadline date for bids (30th June 2024). Details on bidding to host ISIC 2024 are provided below and previous bids are available on request from the ISIC Secretary Jenny Bronstein (Jenny.Bronstein at biu.ac.il <mailto:Jenny.Bronstein at biu.ac.il>). ISIC is an international conference and welcomes bids from all areas of the world. 
> 
> You can find more about ISIC on the ISIC2022 webpages at https://pages.cms.hu-berlin.de/ibi/isic-2022 <https://pages.cms.hu-berlin.de/ibi/isic-2022>
> 
> Best wishes
> 
> Ian
> 
> ---
> PROPOSALS TO HOST ISIC2024
> The Information Seeking in Context (ISIC) conference is the academic home of the Information Behaviour research community. The biennial conference focuses on contextualized information activities, expressed in different forms such as ‘information behavior/information behaviour’, ‘information practice’, ‘information seeking’, ‘information experience’ and others. ISIC conferences promote the interdisciplinary study of information research influenced by fields such as information science, information studies, library studies, communication studies, computer science, education, information management, information systems, management science, psychology, social psychology, sociology, and other disciplines. ISIC is a conference for research papers exploring information as a rich site of study, going beyond a sole focus on technological aspects and exploring a wide variety of contexts.
> 
> The biennial ISIC conference is hosted by community members, typically on a University campus. This document provides guidance on the content of a bid to host an ISIC conference.
> 
> The ISIC Steering Committee expects the organizers to be recognized and active members of the information behaviour research community and active participants in current and past ISIC conferences.
> 
>  Bids may come from more than one institution within the same bid. For those interested in hosting ISIC2024, please submit an email bid letter to the ISIC Steering Committee (sent via the Steering Committee Chair, ian.ruthven at strath.ac.uk <mailto:ian.ruthven at strath.ac.uk>) that stipulates:
> 
> where and when (some range of dates) you propose to hold the meeting;
> assurance that some institution/department will provide financial and/or administrative support (i.e. an official letter from the responsible director/dean);
> a description of how you will organise the ISIC conference using the headings below as guidance. Additional information about previous experience with conferences, local arrangements, etc., would also be useful.
> The bid should be submitted no later than 30th June, 2022
> 
>  GUIDELINES AND CONDITIONS OF SUBMITTING BIDS TO HOST THE ISIC2024 CONFERENCE
> 
> The ISIC Steering Committee (referred to as SC) will evaluate all bids in terms of their relevance to the needs of the ISIC Conference. The SC may wish to discuss aspects of the bid with the proposers prior to making a decision on the success of the bid, and so a primary contact person should be identified, with contact information provided.  Anyone interested in bidding is welcome to talk informally with the SC Chair or Vice-Chair (Ian Ruthven ian.ruthven at strath.ac.uk <mailto:ian.ruthven at strath.ac.uk>, Ina Fourieina.fourie at up.ac.za <mailto:ina.fourie at up.ac.za>) prior to the deadline date for bids. The SC will normally meet virtually to review proposals and make its decision within six weeks of the submission date. SC members who are named in the bid will not participate in the decision-making process. The SC will vote to decide between competing bids and the SC’s decision is final.
> 
> Scientific part of the conference
> 
> A typical ISIC conference has the following conference tracks:
> 
> Full papers (~5500 words)
> Short papers (~2500 words)
> Posters
> Panels
> Workshops
> Doctoral Forum
> Other activities you wish to include should be detailed in your bid document.
> 
> Conference tracks are managed using a conference management system, either EasyChair or Conftool, and the organizing team, including track chairs, will manage the configuration and operation of this software.
> 
> We encourage submitters to reflect in their bid who may fulfill the different roles of the conference organization and list qualifying expertise.
> 
> General chair(s): the responsible person for the conference. S/he signs contracts and is the major contact person for the SC. The general chair can also fulfil additionally the roles below.
> Local conference chair(s): ensures that the physical meeting is organized, e.g. catering, rooms, volunteers, sponsorship.
> Program chair(s): ensures the scientific part of the conference, e.g. call for contributions, reviewers’ assignment, program development, publication of the proceedings. The current Vice-Chair of the ISIC Steering Committee acts as one program chair to ensure continuity of ISIC processes.
>  
> 
> Local conference chairs must be situated at the host institution. A suitable program chair(s) can be assigned externally. It is recommended that the general chair works as a permanent member of staff at the host institution, but he/she can also be an external person, for example from a partner university in the same country. 
> 
>  
> 
> LOCATION, VENUE, TIMING, ETC.
> 
> location
> 
> The location should be easily accessible via major international hubs. Good air, rail and road links are essential.
> 
>  
> 
> The bid should include a short description of the locality and any remarkable or outstanding features that would make it particularly attractive for potential delegates. ISIC has a strong history of being situated in regions with small or growing Information Behaviour research activity and acting as a focus for such research.
> 
>  
> 
> It would also be appreciated if the bid presents options for hybrid (face-face and virtual) attendance.
> 
> Venue
> 
> The host institution should have appropriate conference facilities for the different sessions during ISIC. Specifically, addressing the following points (where appropriate):
> 
> Plenary sessions (one room for 120 people)
> Parallel sessions (up to three rooms for 40-50 people)
> Poster sessions: suitable and conducive area for display and interaction for approximately 15 posters.
> Doctoral workshop (or other additional workshops): multiple rooms to accommodate up to 30 delegates including mentors, divided into groups.
> Breaks and lunch: an adjacent area for coffee breaks and a separate lunch area nearby are also desirable.
> Optional: sponsors display (an area for sponsors to display and promote their organization).
> Time
> 
> Traditionally, ISIC is held in the autumn (September-October). Proposers should check to make sure that the proposed dates for the conference do not clash with other major Information Science events (e.g., ASIS&T, ALISE, iConference, and CoLIS). Proposers are also asked to avoid the two Jewish holidays which take place around the usual conference times: Day of Atonement, and Rosh Hashanah.
> 
>  
> 
> The conference should be run over a course of two-three days. An additional day is encouraged for running workshop/tutorials or other related events.
> 
> Social events
> 
> A range of social events has become a common feature of ISIC, including a welcome reception and a more formal conference dinner. Proposers should include suggestions on a range of such events - with various price options - for consideration and approval (e.g. sightseeing visits, unusual venues for evening meals).  The cost of these activities should be reasonable and should not unduly affect the overall conference fee.  It is often possible to arrange drink receptions and such like using corporate sponsorships.
> 
> Registrations
> 
> The registration process should be as easy as possible for delegates to use. Ideally, registrations would be performed electronically via the internet and payments processed online (via debit or credit cards) i.e., a point and click registration. Where this is not possible, a registration system which takes payment via credit/debit card payments is desirable.
> 
> Catering
> 
> To ensure that delegates can interact as much as possible during the conference it is important to ensure that lunches for delegates can be provided on site or near by the conference venue to maximise time for socializing and discussion. If this is not possible, the average cost of meals should be provided along with a list of establishments (takeaways, diners, restaurants) nearby where delegates can go for lunch. It is also desirable to be able to cater for delegates with specific dietary requirements (providing options for vegetarians, vegans, etc.).
> 
>  
> 
> A doctoral forum is run prior to the start of the ISIC Conference. Space and lunch catering for this event need to be factored into the bid. In addition, light catering for the on-site SC meeting should be factored into the bid.
> 
> Accommodation for delegates
> 
> Proposers should demonstrate that they have suitable accommodation for delegates close to the conference venue, or easily accessible to the venue (e.g., ensuite rooms in student halls and/or local hotels), for a meeting of normally three days duration.  The Steering Committee encourages the participation of students and early researchers.  Thus potential hosts must also demonstrate access to low budget accommodation, such as youth hostels or inexpensive student halls.
> 
> Conference web site
> 
> Proposers are expected to set up, organize and maintain a web site for the conference, providing all necessary information for contributors and potential delegates.  Responsibility for obtaining an appropriate domain name rests with the host. ISIC hosts are asked to budget 100 euros for the general ISIC domain name to preserve continuity of the main ISIC website.
> 
>  
> 
> BUDGET PREPARATION AND COSTS
> Proposers must produce an approximate budget for the conference.  A list of expected costs (fixed and per head should be included) along with expected income and sponsorship. The budget should include provisions for the costs incurred by organizers and volunteers, invited speakers and possibly for the ISIC SC chair (or nominated representative).
> 
>  
> 
> Registration fees for students attending the Doctoral Workshop should be kept as low as possible in order to encourage early career researchers to participate. Incentives for early registration are advisable.
> 
> It is expected that the conference should at least, break even, but should aim to make a surplus (where this could be used to provide additional student grants, accommodate any unexpected costs, and to generate a small profit for the organizers).
> 
>  SUPPORT FOR THE CONFERENCE
> 
> Collaboration with various external organizations, such as universities, companies, and charities is encouraged, and their support can be provided in a number of different ways. The organizers of the Conference should duly note and publicize their support.
> 
>  
> 
> Promotion, publicity and schedule of activities
> 
> Proposers should provide a draft programme for the conference; a schedule of activities, indicating key dates; and their plans for publicizing the conference. Key dates that should be included (suggested dates are provided in brackets):
> 
> Website launch (launched at the ISIC 2022 conference)
> Paper submission deadline (January 2024) and notification (March 2024)
> If applicable, workshop/tutorial submission deadlines (early February or earlier) and notification (late April)
> Open registration (April)
> Early bird registration (late May)
> Conference Dates (September-October)
>  
> 
> Conference programme/website
> 
> Generally:
> 
> All papers are to be refereed through a double-blind peer review. 
> Accepted papers are normally published in Information Research: an international electronic journal.
> Submissions must be in English, which is the official language of the conference.
> The paper submission deadline should be set to January and notification around March
> The submissions should follow the instructions for the authors of Information Research (http://informationr.net/ir/author2.html <http://informationr.net/ir/author2.html>)
>  
> 
> The organizing committee will be responsible for ensuring that final accepted papers are standardized in format and made available for conference attendees. The organizing committee is responsible for XML markup of papers to be published in Information Research. The local committee must negotiate timelines with the editor(s) of Information Research.
> 
>  
>  
>  
>  
>                 
> ------
> Ian Ruthven
> Department of Computer and Information Sciences
> University of Strathclyde Glasgow G1 1XH
> Email: Ian.Ruthven at strath.ac.uk <mailto:Ian.Ruthven at strath.ac.uk>
> Tel: +44 141 548 3704
> https://www.strath.ac.uk/staff/ruthvenianprof/ <https://www.strath.ac.uk/staff/ruthvenianprof/>
> Honorary Research Associate: Department of Information Science, University of Pretoria
> 
> please read: Ian Ruthven. 2021. An information behaviour theory of transitions. Journal of the Association for Information Science and Technology <https://strathprints.strath.ac.uk/view/publications/Journal_of_the_Association_for_Information_Science_and_Technology.html>. ISSN 2330-1643.
> https://pureportal.strath.ac.uk/en/publications/an-information-behaviour-theory-of-transitions <https://pureportal.strath.ac.uk/en/publications/an-information-behaviour-theory-of-transitions>
> please read: Ian Ruthven. 2020. Resonance and the experience of relevance. Journal of the Association for Information Science and Technology <https://strathprints.strath.ac.uk/view/publications/Journal_of_the_Association_for_Information_Science_and_Technology.html>. ISSN 2330-1643. https://asistdl.onlinelibrary.wiley.com/doi/epdf/10.1002/asi.24424 <https://asistdl.onlinelibrary.wiley.com/doi/epdf/10.1002/asi.24424>
> please read:  Ian Ruthven. 2019. Making meaning: a focus for information interactions research. ACM SIGIR Conference on Human Information Interaction & Retrieval. https://strathprints.strath.ac.uk/66828/ <https://strathprints.strath.ac.uk/66828/>
> The University of Strathclyde is a charitable body, registered in Scotland, with registration number SC015263.
>  

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